Bemidji Regional Interdistrict Council
Continuous Improvement Monitoring Process
in Special Education
The BRIC Special Education Cooperative is a participant
in the Minnesota Department of Education, Special Education Division of
Monitoring and Compliance program known as CIMP or Continuous Improvement
and Monitoring of Process. The CIMP program allows Districts and Cooperatives
to opt out of traditional special education monitoring and compliance
reviews on a tri-annual basis by submitting and annual CIMP plan which
demonstrates local, on-going efforts aimed at assuring quality IEP/Due
process procedural compliance. In addition, CIMP requires a plan to address
self-identified areas of improvement in special education service delivery.
There are many areas which may be identified for continuous
improvement and the monitoring of progress. They include, but are not
limited, the number of learners with IEPS who are passing the MCAs v.
the number who are being exempted from State and/or National accountability
testing, the graduation rates for the disability categories, the quality
of transition planning efforts for secondary learners with special needs,
parental involvement in the IEP planning process and on and on.
The primary goal areas for the BRIC Special Education Cooperative CIMP
1. Quality of IEP documentation including quality of the
Evaluation Report and specifically the appropriate documentation of eligibility
2. Improving IEP internal consistency ( i.e. a student identified
with needs in the area of math has goals addressing such ). And the IEP
and due process documentation demonstrates conferred benefit.
3. Longitudinal review: Increase quality of IEPS in terms
of documentation of
progress over time with goals and objectives written yearly.
4. Increase percentage of IEP learners passing the BST and
How does CIMP work in our Cooperative ?
The BRIC office submits an annual plan for improvement based
on the previous year’s needs assessment. Data is collected via a
number of sources including MARSS and the BRIC special education student
data management system. Graduation rates, MCA and BST results and other
data sources are also available via the Minnesota Department of Education
Compliance data regarding individual student files is gathered
through regular file reviews conducted by the BRIC Peer Monitoring Team
and the BRIC office.
The information gathered is utilized for two purposes:
1. To assure there is on-going review of compliance with
appropriate IEP and Due process procedures across the Cooperative and
that a system is in place for regular, self-monitoring of files.
2. To use the data as a base line for improvement and for
the measuring of progress in the goal areas identified within the CIMP
What is my role as a Special Education Instructor, Building
Principal, Staff or other Stakeholder in the BRIC CIMP process ?
The impact that BRIC’s participation in the MDE CIMP
program has on meeting the needs of our learners with special needs, ultimately
depends on the cooperation of all stakeholders in working together in
the improvement of the quality of special education services across the
Cooperative. In this effort, staff receiving Due Process notifications
should respond in a timely manner in correcting any errors or suggestions
for improvement in the IEP/Due process documentation they are responsible
Building Principals can be supportive by working with staff in allocating
time necessary to complete the often voluminous amounts of paperwork.
In addition, Building Principals are responsible for the appropriate and
safe storage of special education files and related data at the local
Stakeholders Survey : We Need
All Stakeholders can assist by participating in the various
focus groups conducted from time to time concerning the delivery of special
education and related services. Or Stakeholders can get involved by providing
needed feedback by participating in the BRIC CIMP On-line Stakeholders
Survey ( go to CIMP, click on Stakeholer Survey ).
The BRIC CIMP program has been effective as a tool in a
number of areas in special education service delivery. General IEP/DUE
process documentation has improved especially with the implementation
of SPED forms. Please take the time to give us your feedback. It is important
For more information regarding BRIC CIMP please contact
your BRIC Coordinator or Director of Special Education.
BRIC CIMP 2004